Exhibitor Information

Here you will find information pertaining to your exhibit booth for the 20th XBRL International Conference, including:

Sponsorship / Exhibitor Manual ** UPDATED ** (for shipping, logistics and other important information)

Order Form for Additional Booth Equipment and Catering (e.g., for ordering plasma monitors, laptop computer, high-speed Internet connection, food and beverage etc.)

Exhibit Hall Map ** UPDATED March 1, 2010 ** (to view the layout of booths in the Exhibit Hall)

Exhibit Booth Specifications (describes dimensions and materials for the exhibit booths)

Important Reminders (things to remember about registration, hotel reservations, Exhibit Hall and shipping deadlines)

Key Contact Information (contact persons for your questions about sponsorship, hotel, registration and the conference)

SPONSORSHIP / EXHIBITOR MANUAL ** UPDATED **

• Download Sponsorship / Exhibitor Manual

• Please review the policies, shipping information and checklist in the Manual

• Remember to complete your shipping label in order to ship your booth and materials back to your offices via your courier service

• The Sheraton Roma Hotel prefers DHL as the courier.  Sample shipping airbills are included here as examples from different couriers, including DHL

   ORDER FORM FOR ADDITIONAL BOOTH EQUIPMENT AND CATERING   

• Please download a copy of the Order Form to order additional equipment and/or catering for your exhibit booth - sponsors/exhibitors need to arrange payment directly with the hotel for any orders for additional equipment and catering

• Forms must be returned by email to the contact person indicated on the form 

• Each exhibit booth includes 1 standard table, 1 green cloth covering for the table, 2 chairs, and electricity socket (230V) 

• Additional equipment costs beyond 1 standard table, 2 chairs and 1 electricity socket are NOT included in your sponsorship/exhibit booth price

• Signs for your booth are NOT included in your sponsorship/exhibit booth price

EXHIBIT HALL MAP ** UPDATED March 1, 2010 **  

• Please download a copy of the Exhibit Hall Map to view the spaces available for each size of booth

• Each booth is assigned a booth number

• Exhibit booth numbers will be assigned to exhibitors approximately 2 weeks prior to the conference

• Booth assignments are based upon sponsorship level and then first come-first served priority (i.e., the first organization to purchase an exhibit booth will be the first to select a booth number for the size booth they purchased)

• Exhibit booth assignments are made based upon sponsorship level and first-come first-served priority

• Exhibit Hall Map layout is subject to change based upon space needs - notice will be made to all exhibitors prior to any change

• XBRL International, Inc. reserves the right to modify the Exhibit Hall layout 

EXHIBIT BOOTH SPECIFICATIONS

• Please download a photo of the exhibit booth (coming soon!) to view the side and back panels

• Each booth structure consists of a solid back panel and 2 shorter solid side panels

• Each booth includes 1 standard table, 2 chairs and 1 electricity socket (230V), 1 green cloth to cover the table

• Hotel carpeting in Exhibit Hall is patterned, with dominant green and brown color - exhibitors may bring their own carpeting to lay on top of the hotel carpeting

• Exhibit booth does NOT include signs

• Dimensions: the dimensions for each booth structure are as follows:

  • 18 square meter booth (for Platinum, Gold and Silver Sponsors): 6 meters wide by 3 meters deep

  • 9 square meter booth (Premium): 3 meters wide by 3 meters deep

  • 6 square meter booth (Standard): 3 meters wide by 2 meters deep

IMPORTANT REMINDERS

• Early-bird Conference registration ends March 6, 2010 - includes discount off of full registration prices plus a FREE Gala Dinner ticket

• All sponsors and exhibitors need to make their hotel reservations as early as possible.  XBRL International has arranged a special conference rate at the Sheraton Roma Hotel & Conference Center (see Registration for details)

• Space is limited at the host hotel - please make your hotel reservations by March 15, 2010

• Exhibit Hall passes provides access to the Exhibit Hall only - access to Conference sessions is by Conference Badge only

• Please download copies of the Sponsorship / Exhibitor Manual, Exhibit Hall Map, and Order Form for Additional Booth Equipment and Catering for more detailed information

• Each exhibit booth includes 1 table, 1 green cloth covering for the table, 2 chairs, and 1 electricity socket (230V)

• Additional equipment, such as plasma monitors, laptop computers, and high-speed Internet connections, as well as catering (food and beverages) are available at additional cost - see Order Form for Additional Booth Equipment and Catering for more information

• Shipping your booth and materials to the Hotel (see Sponsor/Exhibitor Manual for details):

  • Please schedule delivery of your exhibit booth to be delivered on either:

    • Friday, April 16, 2010, or Monday, April 19, 2010

    • NOTE:

      • Top Level Sponsors: if you wish to include a conference bag insert, please ensure that your bag insert arrives on April 16, 2010 at the hotel.  Please ensure that the boxes are properly labeled, including "Conference Bag Insert" on the boxes.
        

      • There is NO delivery accepted prior to April 16 and NO weekend delivery at the conference venue (see Sponsorship/Exhibitor Manual for shipping address and hours for delivery).

KEY CONTACT INFORMATION

SPONSORSHIP SALES AND LOGISTICS

SHERATON ROMA HOTEL & CONFERENCE CENTER – HOTEL LOGISTICS AND CONTACT             

XBRL CONFERENCE MANAGER & CONFERENCE REGISTRATION